About Us
Eligon IP is a vibrant and innovative law firm specializing in top-tier intellectual property services. While we operate in a fully virtual environment, our team stays closely connected, and an annual in-person retreat reinforces our strong team bonds. We’re looking for an organized, dependable Part-Time Operations Assistant to join our team and help keep our day-to-day operations running smoothly.
About the Role
As our Part-Time Operations Assistant, you’ll support the team with the administrative and back-office work that keeps everything on track. This is a great opportunity for someone who likes structure, enjoys solving small problems, and wants to build skills in business operations.
This is also a genuinely international role. Our clients and partner firms span the globe, so on any given day you may be corresponding with people in five to ten countries, from Türkiye to Brazil to Indonesia, to resolve billing questions, track down payments and keep work moving. If you enjoy working with people across cultures and time zones and find that energizing rather than daunting, you’ll fit right in.
No prior experience is required. We’ll train you on our systems and processes. If you have some background in billing, medical office work or insurance, that’s a definite plus.
What You Will Do
- Enter, update and maintain accurate records in our systems
- Help prepare and process invoices, payments and billing paperwork
- Follow up on outstanding balances, or account questions
- Keep internal trackers and spreadsheets up to date
- Support the team with other operations projects as they come up
What We Are Looking For
- Strong attention to detail and a habit of double-checking your work. Accuracy matters when you’re tracking invoices and payments across multiple countries and currencies
- Clear, friendly communication by phone and email
- Comfort with computers, including email, spreadsheets and learning new software
- Reliability and good time management
- Discretion when handling confidential or sensitive information
- Energized by international work: you enjoy communicating with colleagues and partners around the world and like the challenge of getting things resolved across borders
- A willingness to learn and ask questions
Nice to Have (not required)
- Experience with billing, invoicing, accounts receivable or collections (medical and/or insurance billing a plus)
- Experience with Clio software.
Schedule and Pay
- 40–60 hours per month, with flexible scheduling
- $25–45 per hour, depending on experience
Why Join Us?
- Work remotely with flexible hours.
- Contribute to a forward-thinking law firm with a collaborative team.
- Opportunity to grow and expand your role within the firm.
This role starts part-time, with the potential to grow into a full-time position with benefits.
If you’re a detail-oriented person with a positive attitude who enjoys working with people around the world, we’d love to hear from you!
How to Apply
Send your resume and a few sentences about why you’re interested to Brita@EligonIP.com with the subject line “Operations Assistant”. No cover letter needed. We review applications on a rolling basis.
