At A Glance
Job Title: Executive Assistant
Company: Eligon IP
Location: Remote (although travel may be required for annual firm meetings and some other functions)
About Us
Eligon is not your typical law firm. We thrive in a “work hard, play hard” environment, where we’re dedicated to helping some of the world’s largest and most recognized brands. Our expertise spans from setting global brand launch strategies to managing cross-border litigations and launching anti-counterfeiting campaigns that extend from China, Indonesia, and India to the fashionable streets of Paris.
At Eligon, we believe in nurturing the potential of our team while delivering exceptional service to our clients. We offer a comprehensive benefits package that includes full insurance coverage and 401K matching, ensuring your health and financial well-being while you help us achieve legal excellence on a global scale.
Job Description
We are in search of an exceptional Executive Assistant to join our dynamic team. As an integral part of Eligon, you’ll be responsible for supporting our high-performing team in a fast-paced, internationally focused environment. Here, you’ll have the unique opportunity to play a pivotal role in our growth and success.
Responsibilities
- Provide top-tier administrative support to our executive leadership, ensuring seamless daily operations.
- Manage complex scheduling, taking into account multiple time zones for calls, meetings, and international travel arrangements.
- Leverage your marketing background to execute and manage diverse social media platforms, including LinkedIn, Instagram, TikTok, WeChat, Weibo, NAVER, and more.
- Oversee the coordination of international and domestic travel logistics, such as flight bookings, hotel reservations, and ground transportation (you must be familiar with Uber and similar Apps).
- Showcase your design talents by creating engaging materials, from holiday cards to promotional content (people familiar with CANVA preferred)
- Excel in communication, both written and verbal, embodying a proactive and can-do and fun/cheerful personality.
- Demonstrate proficiency with computers, Microsoft Excel, Microsoft Teams, EXCEL, ZOOM, 1PassWord; strongly preferred someone with Clio and ALT legal experience.
- Bring a proven track record in marketing, including the ability to craft successful marketing proposals that have received recognition and driven web traffic.
- Coordinate event planning for Eligon’s annual firm retreats (incorporating fun activities such as massages, individual airplane rides and team building activities etc.), client meetings, and special hosting events.
Requirements
- Previous experience supporting C-level executives in a fast-paced environment.
- Proficiency in managing various social media platforms and marketing techniques.
- Strong knowledge of international time zones and scheduling.
- Exceptional communication skills, both written and verbal.
- A positive and proactive attitude, a problem solver with a “can-do” / happy personality.
- Proficiency in using MAC computers, Microsoft Excel, Teams, and Zoom.
- A history of creating marketing proposals that have achieved recognition and success.
- Event planning experience, including firm retreats and client meetings.
Additional Requirement
- Familiarity with using Chat GPT for assistance and generating content as needed.
- Familiarity with Canva, Unsplash, Clio, ALT Legal, EXCEL preferred.
- Candidates fluent in languages other than English preferred.
If you’re a driven individual who thrives in a fast-paced environment and wants to be an integral part of a legal team that works with the world’s most prominent brands, Eligon may be the perfect fit for you. Apply with your resume and a cover letter outlining your relevant experience. We look forward to welcoming a new member to our team!
Please send your resume/cover letter to Hello@EligonIP.com
Eligon is an equal opportunity employer that is dedicated to fostering a diverse and inclusive workplace. We encourage applications from all qualified candidates
